Shortcuts for a Simpler Email Experience

Microsoft automatically analyzes submissions to improve the effectiveness of their email protection technologies by adjusting security policies that impact their customers. The UM System security operations team also uses submission information to adjust security policies designed to protect our users.

No. The add-in is managed by our Microsoft 365 administrators and has been automatically added to any mailbox hosted in Exchange Online and any user’s mailbox. As long as you use a supported client, the add-in will be available.

• Outlook on the web
• Outlook 2013 SP1 or later for Windows
• Outlook 2016 for Mac
• Outlook included with Microsoft 365 apps for Enterprise
• Outlook app for iOS and Android

Note: The Report Message add-in is not available for mailboxes that are still hosted in on-premises Exchange.

After the add-in has been installed and enabled, it can be used in the following ways depending on the client:

Outlook desktop client

A button will be added to the ribbon called Report Message. Open the message you would like to report, click the button and choose what type of email needs to be reported.

Outlook for the web

Open the message you would like to report and open the message options menu by clicking on the image of three dots in the email header next to the reply options. Select the Report Message add-in and choose the submission type.

Outlook mobile for iOS and Android

Open the message you would like to report and open the message options menu by clicking on the image of three dots under the date in the email header. Select the Report Message add-in and choose the submission type.

With all clients, you will receive a pop-up notification before submitting the report. This can be disabled in the options menu within the add-in if you would like to skip this step in the future. The notification might look different depending on your client, but the wording will be the same.

What if my email contains sensitive information?

Microsoft is approved for the storage of DCL 4 data, meaning you can submit the email to them using this method. However, if you are concerned about the security of the content in the email, you are still able to directly submit the email to your campus security team for analysis.

Try restarting your client or the device your client is running on. If this does not cause the add-in to show up, please contact your tech support team for assistance.

• Review documents and tasks that help you prepare for upcoming meetings.
• Open related documents and emails directly from Briefing, which saves you from having to search for them.

• Follow up on email commitments and requests that might have fallen through the cracks.
• You can mark a task as done, and it won’t be shown again, or dismiss one that’s not relevant, which helps Cortana learn what type of information is helpful to you.

• Dedicate time on your calendar to work on outstanding tasks and prepare for meetings without interruption.

Only you can see your Briefing email, which summarizes existing information that’s already available directly in your Office 365 mailbox. You can unsubscribe at any time with the Unsubscribe link at the end of every email.